Godmanchester Town Council Minutes.

The Minutes of the Godmanchester Town Council are provided simply to increase ease of access for fellow residents here in GMC. The content does not necessarily reflect the views of the webmaster (Stuart Bond) or Godmanchester Community Association. The Minutes are released to the public once they are approved.

Please note that the financial details are not held on this website and that only the entire Minutes as recorded in the Minutes Book have legal standing. Hard copies are posted around the town on the noticeboards and also sent to Huntingdon Library. If you have any queries please contact the Town Clerk by e-mail or telephone / fax 388 870.

APPENDIX E
December 2008

Monthly Actions in relation to Financial Regulations
Godmanchester Town Council

April Petty Cash account presented to all Cllrs. Quarterly bank reconciliation presented to all Cllrs (period ending 30 March). Statement of budget against actual receipts and payments. Annual check/review of assets.

May Petty Cash account presented to all Cllrs. Preparation of annual accounts and report from internal auditor. Review of Financial Regulations every 4 years from 2007. (In future review of Monthly actions in relation to Fin Regs to take place with review of Fin Regs.)

June Petty Cash account presented to all Cllrs. Submission of annual audit to Town Council for approval and submission to external auditors. Renewal of Insurance.

July Petty Cash account presented to all Cllrs. Quarterly bank reconciliation presented to all Cllrs (period ending 30 June). Statement of budget against actual receipts and payments.

August Petty Cash account presented to all Cllrs. Annual risk assessments of buildings and play equipment. Standing Orders to be reviewed every 4 years from 2012.

September Petty Cash account presented to all Cllrs. Annual fire risk assessment of buildings.

October Petty Cash account presented to all Cllrs. Quarterly bank reconciliation presented to all Cllrs (period ending 30 September). Statement of budget against actual receipts and payments. Work to prepare quotes for use in preparation of budget. Finance WP to meet. Preparation of budget for next financial year including requests from Chairs of WPs. Tri-annual review of Ground Maintenance Contract from 2009 onwards (to be awarded in January and effective from April).

November Petty Cash account presented to all Cllrs. Budget to be approved at November Town Council meeting along with precept request.

December Petty Cash account presented to all Cllrs. Precept request submitted.

January Petty Cash account presented to all Cllrs. Quarterly bank reconciliation presented to all Cllrs (period ending 30 December). Statement of budget against actual receipts and payments.

February Petty Cash account presented to all Cllrs. Finance WP to review: insurance cover/fees and charges/salaries/systems of internal control

March Petty Cash account presented to all Cllrs. Direct Debit approval to be renewed every 2 years from 2006. Investment policy renewed annually.

Reviewed November 2008

Back to Minutes December 2008