GODMANCHESTER COMMUNITY ASSOCIATION
Minutes of the meeting held on Thursday 9th May at The Comrades Club

PRESENT
Nina Collier, Shirley Brown, Harry Forren, Geoff Larcombe, Gordon Allgood, Fred Carter, William Morton, Stuart Bond, Patric Hull, Brenda Hennessy, Bonnie Hooker

APOLOGIES
Nicola Rule, Jean Morgan, Allie Leggitt, Charlotte Oldwood, Richard Morton, Alan Hooker

MINUTES
The minutes of the previous meeting were found to be an accurate record.

WATER SUPPLY
Harry has been informed that there is no water supply to the stand pipe on the recreation ground, therefore we need to find a way of supplying water for Dal Raida. It was suggested that we find a way of getting water from the river for them to use to cool down, though obviously this would not be suitable for drinking (and a bit smelly). Stuart is to ask Charles if they have a water butt that could be borrowed, Gordon is to enquire with the football groups also. Nina will ask the fire brigade if they are available. SB, GA, NC

ARENA EVENTS
Stuart checked the arena events for the entry in the Bridge Magazine
LA Fitness, did Alan contact them, what's happening? Has anything been said about next year? AH
Kung Fu, Shirley is to let them know that we are full for arena events this year, but would they like to be in the carnival? Do an arena event next year? ShB
Sea Scouts, Shirley has contacted them, they will do a display and possibly take part in the carnival. William has dealt with the environment agency about use of the river.
Juggler, Has Alan written? Shirley will need the contact details to enquire about the parade, she will contact Alan AH, ShB

PROCESSION
Bonnie is to write to the mayor and invite her to judge the procession floats BoH
Fred & Shirley have been distributing carnival information and there are about 16 items confirmed at present
Fred needs the contact details for Dal Raida
St Johns ambulance have confirmed their availability for both days, we must provide them with a risk assessment for both days with approximate numbers attending
Police, Harry is to write and ask the police to cone off the entrance to Judith's Field and the Causeway.
It is to be made clear to those on floats that they cannot throw sweets to children for safety reasons.

GALA DAY ISSUES
Beer, the bar is organised for 2-5 on Saturday and 1-7 on Sunday, Stuart will write and confirm SB
Grand Prize Draw tickets are being done
Judiths field is booked
QE School & the Porch Museum will be open on Gala Day
One of the nursery groups are planning to have a bouncy castle, Stuart is to tell them that they well need their own insurance, they are not covered by ours. Stuart & Charlotte to chase up SB, CO
Highwaymen, Has Alan chased and confirmed? AH
The WI have requested a trestle table, reminder to Alan AH
Trestle Tables, Gordon found a contact who was selling trestle tables off at £12 each. It was decided that if they were still available we should get up to 10. Gordon offered to collect them, he will need the money in advance. Gordon will ring and find out if they are still available. GA, AH
Charlotte has e-mailed Stuart her ideas for stalls
Ladder Game- Shirley will supply bean bags from the school ShB
Hook a Duck
Lucky dip- Stuart to clean his dustbin! SB
Teddy Tombola- request for any unwanted teddies
VOLUNTEERS FOR THESE STALLS NEEDED Stuart, Patrick and Geoff Larcombe have offered their services, any others welcome
Patrick has said he will leave his usual stalls to help Charlotte. No junk jewellery etc
All Community association stall to be placed together
Stuart will contact Ali about finger food for Gala Day. If he needs power he will need to hire a generator SB
Brian Marsh has organised a £250 1st prize for the prize draw from Norwich Union . Other small prizes still needed
Richard Morton has lost his contact for the St Ives burger man. Can Fred supply him with the number of the woman from St Ives Twirlers as she can contact him. RM, FC
Senior citizens, Bonnie to contact about teas BoH
Grass cutting has been ordered
Jeff Sharples can do the Bunting. Shirley asked if the school could borrow the bunting. She promises faithfully that it will be returned in time!
Tree lopping, has Alan looked into it? AH
Patrick has had contact from the jolly archers who will do the same this year as in previous years
Stuart would like to remind everyone to bring a pair of gardening gloves for when tidying at the end of the day!

GALA WEEK
There are three new events for this years Gala week. A request will be put in the Bridge Magazine for groups to volunteer events for next year.
Geoff will be contacting Charles regarding an awning for the worship in the park

BRIDGE MAGAZINE
The Bridge Magazine should be ready for distribution on 10th June. Stuart has requested that if a profit is made on the magazine this year that it be donated to charity.

PICNIC IN THE PARK
A very impressive stage cover has been ordered, and a map of the recreation ground is needed for the licence application. Everything is under control!

DANCE
Harry has provisionally booked the QE School for 14th September, which will need confirming or letting go. No decision has been made to the type of dance. Stuart is to look into a group called 'Moosehead' who volunteered for Picnic in the Park to see if they would be suitable. SB

ANY OTHER BUSINESS
It has been pointed out that as a limited company we should have headed paper with the Charity number and Limited company number on for all correspondence to keep everything proper.
Harry & Alan feel that we need another signatory on the number 1 account to allow more flexibility and in case of ill health etc. It was agreed that this was a good idea.
It was asked requested that when people go to events, craft fairs etc, to get contact details and ideas for next years events.
Stuart went through the contact numbers for the Bridge magazine

NEXT MEETING
Thursday 13th June at 8pm at the Comrades Club

Apologies in advance from Bonnie Hooker and Alan Hooker

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