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Minutes of Meeting held 13 February 2003

Present:
Harry Foren, Nicola Rule, Shirley Brown, Jean Morgan, Patrick Hull, Gordon Allgood, Geoff Larcombe, Fred Carter, Alan Suter, Stephen Spencer & Wyn Binns, Nina Collier

Apologies:
Stuart Bond, Alan Hooker, Alison Leggatt, Mary Stokes, Charlotte Oldwood

In the absence of SB, Harry/Nicola agreed to chair the meeting and Nina took the minutes

New Members
Harry welcomed Elwyn Hughes and Judith Kay to the meeting – they have been in Godmanchester since early November and we were all delighted that they had joined us.

Minutes
The minutes of the meeting on 9th January were accepted as a true record.

The previous minutes were used as an agenda.

AGM - Thursday 27 February at QE School 7.30 for 7.45 pm. Cheese & Wine arranged by Kevin & Kate. As many members as possible there by 7.30 to set up the hall. PH will organise board on vicarage wall and leaflets will go out.

Gala Week

Bowls: A letter had been received from the Bowls Club suggesting the format – 6 teams of 4 was suggested as ideal with a member (Bowls Club) being responsible for each team. Sunday 29th June suggested date. SB/LH to liaise
Action SB/LH

GMC Rovers: Gala Activity confirmed, details to follow
Action SB

Baptist Church: GL confirmed this was going ahead.
Action GL

Community School/PTA Going ahead via CO

Gala Day

Sealed Knot have confirmed that they will participate in both the arena and the parade.

Dogs: NR has made enquiries – are they required now? SB to contact NR
Action SB

Marching Bands: FC had made enquiries but they were considered too expensive. There will be two sets of marching majorettes.

Bunting: It was felt there was some spare bunting but it was not know whether or not it was on the correct wire. It was agreed that, if necessary AH should purchase new
Action AH

Toilets: Provisionally organised subject to installation being agreed.

Marquee: The purchase of our own tent is to be discussed further. NR to source ex-RAF tent. Security to be arranged with Picnic on the Park.
Action NR/PH

Funding: No funding available from Huntingdon District Council

Picnic on the Park: Ely Brass Band confirmed.

Bridge Magazine: SS confirmed that there could be some colour in the magazine. Further details to be discussed with SB.
Action SS/SB

Gala Princess: The princess will be chosen on 25th May at the Comrades Club. FC & AS

AOB

FC will write to the Police regarding cover for Gala Day and also St Johns for both Gala Day and Picnic on the Park.
Action FC

The Junior Red Cross would like to affiliate.
Details to SB please asap

The GirlGuiding UK have offered to run crafts/crèche on Sunday. It was agreed it was an excellent idea. PH to pursue.
Action PH

PH handed out details of the 400th anniversary of James 1’s progress through Godmanchester which Charles Looker is hoping the town will celebrate. These details were circulated and discussed. It was agreed it would be good for the town. Harry Foren proposed and Nicola Rule seconded that £300 should be made available from the Community Association Funds to help this event if required. This was unanimously agreed. However, Judith Kay felt a grant might be available as it is an educational event. She will make enquiries and contact Charles Looker direct.
Action JK
Action: AH to note the vote on allocation of monies

Alan Suter had details on scratch cards. These will be passed to SB. The Lottery licence will need to be checked, in general it was considered a good idea.
Action SB

The Skateboard Event (although not in Gala Week) had proved very successful last year and raised £90 for Kidney Research. It was agreed that this event should go ahead this year Saturday June 18th was suggested as the date.
Action: SS

NEXT MEETING: Thursday 13 March 2003, 8pm at The Comrades Club.

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